Ad Details
Location:
Description
direct debit specialist - german speaking (6 month contract)
job id:
handle correspondence to/from suplpier in assigned portfolio to enusre optimum level of supplier service is maintained and open issues resolved.
to manage this proecss the responsible person must be able to each month account for all items relating to standing oredrs, direct debits that have left the hertz bank account.
sort banking information by supplier and review open balances per supplier; checking in orcale to see if invioces have been entered, reconcile invoice balances to direct debits/standing orders recorded by banking team, to ensure complete reconciliation of banking information to information in oracle and thus identifying entries for further research.
key-result areas
check on a daily basis that the reqiured information (notification from bank of any dd or so taken from hertz accounts) is received from the banking team so as to enable you to ensure all entries are recorded in oracle.on an agreed schedule hertz has money taken or transferred from the bank accounts to vendor beneficiary accounts.
good level of analytical skills (be able to create clear and effective reports).
knowledge
fluency in english – written & spoken
fluency in german – written & spoken essential
good ms excel and word skills.ability to manage a portfolio and effectively deal with multiple issues,
strong adminitsration skills.
where invioces have not been received, research and conatct suppliers requesting statement and invoice details to ensure complete records, follow up if details are not received.
maintain a vendor contact log giving visibility of vendor contact details and recording all contacts, so as to ensure accurate historical records and so that internal visibility is maintained.
competencies
primary
negotiation/ persuasiveness
tenacity
communication
initiative
analysis / problem solving
attention to detail
team work/collaboration
organisational awareness
organisation skills
personality triats
resiilence.
if invioces do not have reqiured purhcase orders contact and reslove with purcahsing in-coutnry.
to undetrake ad-hoc proejcts as requseted by team ledaer/ manaegment.
on reciept of invioces eihter from administration or dircetly from supplier process invoices wihtin oracle or work with data enrty and approrpiate makret team leaedrs if supoprt is required on the data enrty of the dd & sos, to ensure all invoices are processed according to procedure.
support activities within accounts payable as directed by team leader
mandatory requirements:
professional experience
6 months experience working in a telephone environment dealing with customers or suppliers.
be fully conversant with the hertz mission vision & values and seek to fulfil them in your day-to-day activities.g. oracle desirable but not essential
skills
excellent communication skills, a capacity to deal with major suppliers and handle query escalation within vendor organisations and within other departments in hertz.identify and organise the entries on the spreadsheet from banking, identifying all payments so as to enable easy use of information by other dd and data entry agents, by vendor,
categorise.
knowledge of hertz systems e.
record payment of invoices using a clearing method within oracle, record-clearing information for reconciliations team in the agreed format and work to resolve any items that are mismatched or open after this reconciliation of oracle entries to general ledger recorded payments.
any items which remain un-reconciled in the general ledger (received from reconciliation’s team) need be researched and resolved to ensure proper accounting entries.
provide weekly reporting to the team leader on open aged balances to ensure visibility.
maintain awareness of productivity targets so as to meet/exceed targets as set by management.35882
# positions: 1
location: ie-dublin
category: accounting/finance
apply for this job:
your application choices are:
apply for this job online
refer a friend to this job
add this job to your social network!
|more
more information about this job:
general responsibilities:
job purpose
direct debits (dd) and standing orders (so) arrangements are in place for all hesc markets.
monitor the matching and ‘hold’ process for invoices entered in oracle, resolve or escalate holds to in-country/team leader where required.
Contact Now